SharePoint: Reference Data Lookup
In my SharePoint Common Reference Data Management post, I outlined several options for how to maintain and use common master data as reference data across site-collections:- Replicated Lookup List
- Remote Lookup List
- External Database Lookup
- External Hybrid Lookup List
I've made some figures showing the four reference data designs:Lookup metadata and content.pdfNote that if you plan to use custom lookup columns in your site content types to get a controlled vocabulary for your taxonomy, you must test and verify that the lookup columns can:- be used as site columns
- be filtered to show a subset of lookup values
- work in the DIP panel - fully, downgraded or not at all
- reference data in other site-collections
- be replicated across site-collections
A lookup column that can be filtered is useful as it is better positioned to support an evolving set of lookup values, e.g. hide values that become expired. Such a lookup column can be configured to work exactly as a choice column and still contain a centrally controlled vocabulary value-set.
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